Features - Invy Assets Documentation

Locations & organization

Folder-tree structure — nest folders as deep as you need (buildings → rooms → shelves, or whatever fits). See Locations & Folders.
Custom terminology — rename each folder tier to match how your team already talks about your space.
First-run folder wizard — an optional prompt that suggests a starting folder structure based on how you organize inventory (By Location, By Person, By Item Category, or “I’m not sure”).

Items are reusable templates for a type of thing you track; units are the individual physical instances placed in folders.
Automatic QR codes — every item gets a QR code the moment it’s created, no setup required.
Printable asset labels — generate print-ready PDF labels for units, branded with your own organization name. Supports A4 sheets, Avery L7160, and Brother, Dymo and Zebra label printers, with an optional Code128 barcode for handheld laser scanners. Scanning a label’s QR code with a phone camera opens that unit — and because it resolves by a permanent internal ID, renaming or moving an asset never invalidates labels already printed. See Printing Asset Labels.
Bulk add — create many items at once instead of one at a time.

Move units between folders in a couple of clicks, individually or in bulk.
Full movement history — every move is permanently recorded and viewable on the Movements page.

Lend units to people with a start and due date.
Automatic confirmation email sent to the borrower when a loan starts.
People page — the borrowers equipment gets lent to, and the owners of personal items recorded in your inventory.
Active borrowings view — see everything currently on loan, extend due dates, or process returns from one place.

Report any unit as Damaged/Broken, Lost, or Retired — damage reports carry a priority level (Low/Medium/High).
SLA-based due dates — configure how many hours each priority level gets before it’s due, and Invy calculates the rest for damage and loss reports.
Assign to a teammate and track resolution notes and cost.

This is a reactive damage/loss workflow, not a recurring preventive-maintenance scheduler. See Damage & Maintenance.

Inventory value & unit count over time
Breakdown by category, status, and condition
Assets by location
Asset aging by time since acquisition
Most borrowed items, ranked by loan count
Export an analytics summary, full inventory audit, or complete data export as PDF/CSV

Six roles: Admin, Inventory Manager, Maintenance, Member, Borrower, and an approval-pending role for new signups.
Per-role permission matrix in System Settings, so you control exactly which of the 13 sections (Inventory, Movements, Locations, Borrowings, Borrowers, Maintenance, Analytics, Reports, Export, My Team, System Settings, Audit Logs, and Dashboard) each role can reach.

Trash — deleted folders and units are recoverable, not gone.
Audit trail — every meaningful change is recorded to a permanent, append-only log.
Backups — organization data can be exported and restored.